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Presentation & Publication Policies

Papers that are presented at ADASS conferences are required to conform to the following policies.

Presentation Policy

Papers are solicited for ADASS conferences in the general areas of astronomical software and systems, including astronomical data analysis techniques, data acquisition, and data dissemination.

Subject Matter
Papers related to the key topics that are announced for each meeting are particularly encouraged, but this is not required for contributed papers. The Program Organizing Committee reserves the right to accept or reject papers on the basis of content.
Presenting Author
The first author of a paper must be the presenting author, and s/he must attend the meeting.
Number of Papers
Attendees may present only one paper at a conference, though they may be co-authors on any number of papers.
Presentation Type
Authors may request a presentation type of: oral, display, or demonstration. The maximum number of oral and demonstration presentations is limited, and the final selection of oral presentations rests with the Program Organizing Committee.
Presentation Length
Oral presentations are allocated specific durations, depending on the type:
  • Invited: 25 min, with 5 min for questions
  • Contributed: 12 min, with 3 min for questions
Submission Deadline
A submission deadline will be established for each meeting. While most submitted papers can be accommodated, papers submitted after the deadline are accepted on a space-available basis, and in any case are not assured of consideration for the oral program.
Authors of all presentation types are encouraged to submit their papers for inclusion in the conference proceedings.

Publication Policy

The proceedings for each conference will be published in hardcopy and electronic formats. All presentation types (oral, display, demonstration), as well as BoF summaries, are eligible to be included in the conference proceedings.

All submissions must adhere to the submission guidelines to be accepted for publication. Authors of non-conforming papers will be notified of any problems with their submissions, and they must make the appropriate revisions to their papers to be included in the proceedings.
Copyright Assignment
Authors of all presentations must sign the copyright agreement with the publisher, and return it to the proceedings editors before their paper can be accepted for publication. Authors must conform to the copyright policy of the proceedings publisher.
Submission Deadline
The submission deadline will be established by the editors of each proceedings volume. While every effort will be made to accomodate special circumstances, papers submitted after the deadline are not assured of publication.
Style Issues
All papers must be in grammatically correct English. All papers should adhere to the basic rules of English grammar and syntax, and they should be checked for proper punctuation and spelling. All papers must have an abstract, which will appear in the ADS abstract service. References to other published papers must adhere to the style adopted in recent ADASS proceedings.
Author Preparation Templates
Authors will be provided with mark-up templates for preparing the text portion of their submissions. All papers must be prepared with these templates; the completed templates will form the main part of the submission. These templates provide for including color graphics, images, and other materials within their papers. While only small-format graphics and grey-scale images can be accommodated in the printed volume, full-scale color versions can be accommodated within the electronic proceedings (see below). Details regarding the acceptable file formats will be provided by the editors in the detailed submission instructions.
Length Restrictions
The following length limits (for the hardcopy version of the proceedings) apply to the various presentation types:
  • Invited Oral: 10 pages
  • Contributed Oral: 4 pages
  • Display: 4 pages
  • Demonstration: 4 pages
  • BoF: 4 pages
Supplementary Material
Submitted papers may include certain supplementary materials, such as animations and video clips, which can be accommodated in the electronic form of the proceedings. These materials must conform to the format and size restrictions that are established by the editors for each proceedings volume. Details regarding the acceptable file formats will be provided by the editors in the detailed submission instructions.