Presentation & Publication Policies
Papers that are presented at ADASS conferences are
required to conform to the following policies.
Papers are solicited for ADASS conferences in the general
areas of astronomical software and systems, including
astronomical data analysis techniques, data acquisition, and
- Subject Matter
- Papers related to the key topics that are announced for
each meeting are particularly encouraged, but this is not
required for contributed papers. The Program Organizing
Committee reserves the right
to accept or reject papers on the basis of content.
- Presenting Author
- The first author of a paper must be the presenting author,
and s/he must attend the meeting.
- Number of Papers
- Attendees may present only one paper at a conference,
though they may be co-authors on any number of papers.
- Presentation Type
- Authors may request a presentation type of: oral, display,
or demonstration. The maximum number of oral and demonstration
presentations is limited, and the final selection of oral
presentations rests with the Program Organizing Committee.
- Presentation Length
- Oral presentations are allocated specific durations,
depending on the type:
- Invited: 25 min, with 5 min for questions
- Contributed: 12 min, with 3 min for questions
- Submission Deadline
- A submission deadline will be established for each meeting.
While most submitted papers can be accommodated, papers
submitted after the deadline are accepted on a space-available
basis, and in any case are not assured of consideration for the
- Authors of all presentation types are encouraged to submit
their papers for inclusion in the conference proceedings.
The proceedings for each conference will be published in
hardcopy and electronic formats. All presentation types (oral,
display, demonstration), as well as BoF summaries, are
eligible to be included in the conference proceedings.
- All submissions must adhere to the submission guidelines to
be accepted for publication. Authors of non-conforming papers
will be notified of any problems with their submissions, and
they must make the appropriate revisions to their papers to be
included in the proceedings.
- Copyright Assignment
- Authors of all presentations must sign the copyright
agreement with the publisher, and return it to the
proceedings editors before their paper can be accepted for
publication. Authors must conform to the copyright policy of
the proceedings publisher.
- Submission Deadline
- The submission deadline will be established by the editors
of each proceedings volume. While every effort will be made to
accomodate special circumstances, papers submitted after the
deadline are not assured of publication.
- Style Issues
- All papers must be in grammatically correct English. All
adhere to the basic rules of English grammar and syntax,
and they should be checked for proper punctuation and spelling.
All papers must have an abstract, which will appear in the ADS
abstract service. References to other published papers must
adhere to the style adopted in recent ADASS proceedings.
- Author Preparation Templates
- Authors will be provided with mark-up templates for
preparing the text portion of their submissions. All papers
must be prepared with these templates; the completed templates
will form the main part of the submission. These templates
provide for including color graphics, images, and other
materials within their papers. While only small-format
graphics and grey-scale images can be accommodated in the
printed volume, full-scale color versions can be accommodated
within the electronic proceedings (see below). Details
regarding the acceptable file formats will be provided by the
editors in the detailed submission instructions.
- Length Restrictions
- The following length limits (for the hardcopy version of
the proceedings) apply to the various presentation types:
- Invited Oral: 10 pages
- Contributed Oral: 4 pages
- Display: 4 pages
- Demonstration: 4 pages
- BoF: 1 page summary only
- Supplementary Material
- Submitted papers may include certain supplementary
materials, such as animations and video clips, which can be
accommodated in the electronic form of the proceedings. These
materials must conform to the format and size restrictions that
are established by the editors for each proceedings volume.
Details regarding the acceptable file formats will be provided
by the editors in the detailed submission instructions.